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Alumni Association Constitution

1.Name:

〔Po Leung Kuk Tin Ka Ping Millennium Primary School Alumni Association〕

2. Address:

4641 Tai Po Road- Tai Po Kau, Tai Po, N.T.

3.Objectives:

  • 3.1 Serve as a bridge for communication between alumni and the school, strengthening connections and cooperation.
  • 3.2 Promote school spirit and assist the alma mater in educational activities, fostering a sense of belonging to the school.
  • 3.3 Enhance friendship and cooperation among alumni, consolidating their strength to promote matters related to the welfare of association members.

4.Membership:

  • 4.1 Alumni Members: Students who have attended Po Leung Kuk Tin Ka Ping Millennium Primary School or Po Leung Kuk Tin Ka Ping Primary School Afternoon Session (hereafter referred to as “the school”) and are willing to abide by this constitution may apply for membership.
  • 4.2 Honorary Members: Current principal and staff of Po Leung Kuk Tin Ka Ping Millennium Primary School.

5.Rights and Duties of Members:

  • 5.1 All alumni members have the rights to vote, be elected, propose, and make decisions.
  • 5.2 Members have the obligation to fulfill and abide by the constitution and all resolutions.
  • 5.3 Alumni members must pay membership fees.
  • 5.4 All members may participate in various activities organized by the association.
  • 5.5 Members have the rights and obligations to attend general meetings.
  • 5.6 No member may misuse the name of the association in a manner that harms its or the school’s reputation.

6.Membership Fees:

  • 6.1 Application fee: HKD 100.
  • 6.2 The fee is applied on an individual basis.
  • 6.3 No refund will be issued for members who withdraw midway.

7.Organization:

  • 7.1 Authority: The general assembly of all members is the highest authority, while the executive committee manages all affairs.
  • 7.2 General Meetings
    1. A. The annual general meeting is held once a year, with notifications sent by the president two weeks in advance.
    2. B.The quorum for all general meetings is 40 members. Authorizations lawfully submitted by mail, fax, or replied to via registered email are considered as in-person attendance. If a meeting fails to reach the required quorum after half an hour, the meeting will be cancelled and rescheduled. The quorum for a rescheduled meeting is 30 members; if the meeting is extended for more than half an hour and still fails to reach the required quorum, then the number of members present for that day will be considered a valid quorum.
    3. C.The annual general meeting will mainly handle the announcement and approval of the election results for the next executive committee, report on annual activities, approve the financial report, and discuss proposals and motions.
    4. D. Ad Hoc general meetings may be convened upon a written motion supported by at least one-eighth of the members
  • 7.3 Executive Committee
    1. A.The executive committee is responsible for executing the daily affairs of the association and has the following powers:
      a.Implement resolutions and policies from the general meetings.
      b.Draft policies and plans for the association’s operations for approval by the general meeting.
      c.Prepare budgets and financial statements for approval by the general meeting.
      d.Conduct various related activities through a selection committee or individual members.
    2. B. The executive committee consists of 7 to 13 voluntary members and includes:
      President (1): Responsible for convening and presiding over general and executive committee meetings, leading the association’s activities.
      Vice President (1): Assists the president in executing association affairs.
      Secretary (1): Handles meeting minutes and correspondence.
      Treasurer (1): Manages income and expenses, prepares annual financial statements for auditing and submission for approval at the general meeting.
      Recreation Officers (1-3): Plan all recreational activities of the association.
      Liaison Officers (1-3): Responsible for inviting members to participate in association activities.
      Publicity Officers (1-3): Promote and publicize the association’s affairs and publish newsletters or communications.
      The president, vice president, secretary, and treasurer must be at least 18 years old.
    3. C. Each officer’s term is two years (from April 1 to March 31 two years later), and they may stand for re-election but can only serve three consecutive terms.
    4. D. If an officer resigns, a substitute officer may be appointed from candidates who ran but were not elected during the annual meeting; if there are no substitutes, their duties will be shared among other officers.
    5. E. All resolutions passed by the executive committee require the support of a majority of the officers to be valid.
    6. F. The executive committee must hold at least two meetings each year, with a majority of officers present constituting a quorum.
    7. G. An annual report and financial report must be submitted to the general meeting.
    8. H. If the president is unable to perform their duties, the vice president will act in their place.
    9. I. In the event of a tie vote during executive committee meetings, the president has the deciding vote.
    10. J. If no executive committee is elected that year, a temporary committee will be established by the school to manage all executive affairs.
  • 7.4. Advisors
    The association will have three advisors, consisting of the current principal and two teachers appointed by the school, serving a one-year term (from September 1 to August 31 the following year) to oversee the association’s affairs and provide guidance.

8.Finances:

  • 8.1 Income
    1. A.The association may collect membership fees and donations.
    2. B.The association can also accept various types of donations, gifts, and contributions.
  • 8.2 Funds (including membership fees and donations) can be used for the development of the association, member welfare, donations to the school, and establishing an alumni fund to improve students’ learning and welfare.
  • 8.3 The financial year of the association coincides with its operational year.
  • 8.4 All funds must be deposited in a bank designated by the general meeting, and all checks and financial documents must be jointly signed by the president and one teacher advisor to be valid.
  • 8.5 At the end of each financial year, the treasurer must prepare a financial report, which will be audited by volunteer auditors and presented at the annual general meeting.
  • 8.6 The executive committee has the discretion to allocate certain amounts from the association’s funds for equipment purchases for the school or to sponsor scholarships or other purposes.
  • 8.7 In the event of debts and liabilities, the current executive committee will provide explanations and take responsibility.

9. Supplementary Provisions:

  • 9.1 Any deficiencies in the constitution may be discussed at the general meeting and amended upon approval by a majority of attending members.
  • 9.2 The matters discussed and activities held by the association must not conflict with educational regulations or school administration.
  • 9.3 If the association needs to dissolve, it must be decided by the general meeting with more than half of the members in agreement. Any surplus and assets will be donated to the school or local charities as decided by the members.
  • 9.4 Members who violate any of the following may be warned or expelled by the executive committee:
    1. A. Breaching the association’s constitution.
    2. B. Committing offenses under Hong Kong criminal law and being convicted by the court.
    3. C. Misusing the association’s name for illegal activities.

10. Alumni Board of Directors:

  • 10.1 Election Method: All alumni members of the association may run for election through direct selection. Candidates must be at least 18 years old.
  • 10.2 Term: Two years, with the possibility of re-election for up to three consecutive terms.
  • 10.3 Responsibilities: Responsible for school management, administration, and operations, reflecting alumni opinions, sharing decision-making power, and attending meetings of the incorporated school board.

*The English version is for reference only. If there is any inconsistency and ambiguity between the English version and Chinese version, the Chinese version shall prevail. *

Executive Committee

Executive Committee

President：Chu Tak Hei
Vice President：Chung Man Chun Tomson
Secretary：Chan Ching Ching, Chan Kei Ching
Treasurer：Tam Tsz Wai
Recreation：Cho Shun, Suen Ka Hei
Public Relations：Kwok Sum Yu, Li Kwan Yiu
Contact:：Chan Yee Ki, Tsang Ka Ying
Advisor：
Principal Ms Candy Chan Po Ling
Teaching Staff：
Ms Ng Cung Yan, Ms Lau Chau Yee, Ms Lee Siu Tung, Ms Fan On Kei, Ms Im Ka Yan, Ms Pak Wing Kan, Ms Wan Yee Man, Mr Lee Ming Kei, Mr Wong Ho Ming, Mr Yu Chun Keung

*The English version of the committee members’ names are transliteration of their Chinese names, which is for reference only.

Alumni Association Notices

Activities

Annual Members’ Meeting：

2月24日為校友會會員大會，歷屆校友們回到母校與陳校長及老師們聚首一堂，分享近況。大會後校友們與老師切磋球技，並享受美味而豐富的午膳，滿載愉快的一天。歡迎各校友出席來年校友會會員大會，來年見。



















Secondary School Adaptation Seminar：

日前學校為小六畢業生舉辦升中適應講座。本校中一校友康綽嘉及中三校友李思萱分享了中學生活情況、愉快的經歷及減壓的方法，讓他們得益不少。